Council Committees

Audit and Risk Committee

Objectives

The objective of the Audit and Risk Committee is to assist Council in providing a transparent and independent process in its audit, risk and governance management, to ensure accountability to the community in the governance and compliance framework and its financial and risk management responsibilities.

Reports from the Committee will assist Council in discharging its legislative responsibilities of controlling the Shire’s affairs, determining the Shire’s policies and overseeing the allocation of the Shire’s finances and resources.

The Committee will ensure openness in the Shire’s financial reporting and will liaise with the CEO to ensure the effective and efficient management of the Shire’s financial accounting systems, risk management framework, and compliance with legislation.

Committee membership

The Audit and Risk Committee is comprised of the Shire President, Deputy Shire President, four Elected Members and three independent community members. The Presiding Member and Deputy Presiding Member were appointed at the Audit and Risk Committee meeting held 8 December 2021.

Terms of reference

Audit and Risk Committee Terms of Reference

Australia Day Citizenship Awards Committee

Objectives

The purpose of the Australia Day Citizenship Awards Committee is:

• To assess applications received for each of the three categories of Australia Day Citizenship Awards, namely:
  • Shire of Mundaring Citizenship Award for a person under 25 years (youth)
  • Shire of Mundaring Citizenship Award
• To select the recipients for each category.

Committee membership

The Australia Day Citizenship Awards Committee is comprised of one Elected Member from each ward.

The Presiding Member and Deputy Presiding Member are to be appointed.

Terms of reference

Australia Day Citizenship Awards Committee Terms of Reference

Bushfire Advisory Committee

Objectives

The objective of the Bushfire Advisory Committee is to provide a forum for discussion and to advise Council on all matters relating to:

• The preventing, controlling and extinguishing of bush fires
• The planning of the layouts of firebreaks in the district
• Prosecutions for breaches of the BF Act
• The formation of Bush Fire Brigades and the grouping thereof under group Brigade Officers
• The ensuring of cooperation and coordination of Bush Fire Brigades in their efforts and activities
• Any other matter relating to bush fire control whether of the same kind as, or different kind from those specified.

Committee membership

Terms of reference

Bushfire Advisory Committee Terms of Reference

CEO Performance Review Committee

Objectives

The CEO Performance Review Committee is established to fulfil the following functions:

• Undertake an annual assessment of the CEO’s performance in accordance with the provisions of the CEO’s contract of employment
• In conjunction with the CEO, develop key result areas to deliver the key priorities of the Corporate Business Plan, and other methods that will be used to assess the CEO’s future performance and to meet the expectation of Council
• Review the CEO’s remuneration package annually and make recommendations to Council in relation to remuneration, in accordance with the CEO’s contract of employment, having consideration to the CEO’s performance, current level of remuneration, and the Salaries and Allowances Determination
• Provide positive communication opportunities between Council and the CEO
• Provide guidance to Council in assessing the CEO’s performance.

Committee membership

The CEO Performance Review Committee is comprised of the Shire President and four Elected Members.

The Presiding Member and Deputy Presiding Member were appointed at the CEO Performance Review Committee meeting held 22 November 2021.

Terms of reference

CEO Performance Review Committee Terms of Reference

CEO Recruitment Committee

Objectives

The Committee is established to fulfil the following functions:

• Conduct the recruitment and selection process for a Chief Executive Officer in accordance with the principles of merit, equity and transparency consistent with Council’s adopted Standards for CEO Recruitment, Performance and Termination Policy.

Committee membership

The CEO Recruitment Committee is comprised of five Elected Members and one external committee member (Independent Person). An Independent Human Resources Consultant is assists with the recruitment and selection process but is not a member of the Committee.

The Presiding Member and Deputy Presiding Member will be appointed at the first CEO Recruitment Committee meeting.

Terms of reference

CEO Recruitment Committee Terms of Reference

Environmental Advisory Committee

Objectives

The objective of the Environmental Advisory Committee is to provide a forum to:

• Provide advice and recommendations to Council on environmental sustainability issues and related policy
• Work with the community to increase awareness of environmental and climate change issues
• Respond to Council requests for advice on environmental sustainability matters
• Advise on priority environmental projects to be considered for funding by Council.

Committee membership

The Environmental Advisory Committee is comprised of two Elected Members and up to nine independent community members.

The Presiding Member and Deputy Presiding Member were appointed at the Environmental Advisory Committee meeting held 17 November 2021.

Terms of reference

Environmental Advisory Committee Terms of Reference

Grants Selection Committee

Objectives

The objectives of the Grants Selection Committee are to:

• Allocate funds to eligible not-for-profit groups who have made an application for financial support to the Community Grants Program
• Allocate funds to: 
  • Eligible not-for-profit groups based in the Shire of Mundaring or delivering services to shire residents; and
  • Businesses or business groups located within Shire of Mundaring, who have made an application for financial support to the Recover Together – COVID-19 Relief and Recovery Fund.
• Build the capacity of eligible not-for-profit groups to carry out projects that have a broad community benefit
• Assist in the development of a culture of partnership between community groups and the Shire. 

Committee membership

The Grants Selection Committee is comprised of the Shire President, one Elected Member from each ward and two Elected Members as Deputy Members.

The Presiding Member and Deputy Presiding Member are to be appointed.

Terms of reference

Grants Selection Committee Terms of Reference 

Local Emergency Management Committee

Objectives

The role of the Local Emergency Management Committee is to:

• To advise and assist the local government in ensuring that local emergency management arrangements are established for its district
• To liaise with public authorities and other persons in the development, review and testing of local area management arrangements
  To carry out other emergency management arrangement activities as directed by the State Emergency Management Committee or prescribed by the regulations.

Committee membership

The Chairperson was elected at the Special Council Meeting held 26 October 2021.

The Deputy Chairperson is the Local Emergency Coordinator.