The Local Government (Functions and General) Regulations 1996 requires a local government to call public tenders when the local government wishes to procure goods and services where the value is, or is expected to be, over $250,000. Local governments are also required to keep a register of all tenders that it has called.

Details of the Shire's tenders are included below with links to view the register entries of the corresponding tender.

2023/24

Tender # Tender Name Closing Date/ Time Awarded by/ Council Meeting

Successful Tender

(Name and Amount)

PR.RFT 01.2324 Replacement of Multi-Function Devices Friday 25 August 2023, 12pm CEO as per CE-151

Konica Minolta Business Solutions

$33,649.87 p/a excl. GST for 3 year period with 1 year extension option

PR.RFT 02.2324

Morrison Road Swan View, Pavement Rehabilitation and Resurfacing

Monday 30 October 2023, 1pm

Council decision C9.12.23

8 December 2023

WCP Civil Pty Ltd

$1,654,861.09 excluding GST

PR.RFT 03.2324 Glen Forrest and Parkerville Halls Accessibility Upgrade Wednesday 18 October 2023, 12pm

Council decision C8.12.23

8 December 2023

AE Hoskins Building Services

$823,057 excluding GST

PR.RFT 04.2324 Bitumen Spray Sealing – Various Sites Thursday 2 November 2023, 1pm CEO as per CE-151

Bitumen Surfacing

$217,208.44 excluding GST

PR.RFT 05.2324 Provision of Temporary Personnel Services for Local Government Operational Services Tuesday 19 December 2023, 1pm CEO as per CE-151

Recruitwest Pty Ltd

Refer to schedule of rates

PR.RFT 06.2324 Sawyers Valley Oval Irrigation system upgrade
PR.RFT 07.2324 Bilgoman Aquatic Centre Refurbishment

2022/23

Tender # Tender Name Closing Date/ Time Awarded by/ Council Meeting

Successful Tender

(Name and Amount)

PR.RFT 01.2223 Tender did not proceed N/A N/A N/A
PR.RFT 02.2223 Rosedale Road Shared Path Thursday 15 September 2022, 1pm Council decision C15.12.22
13 December 2022
Axiis Contracting Pty Ltd
$1,076,416 +GST (refer to schedule of rates)
PR.RFT 03.2223 Supply of Gravels, Landscaping and Stone Aggregate Materials Monday 29 August 2022, 1pm CEO as per CE-151

Great Sand Supplies

Refer to schedule of rates

PR.RFT 04.2223 Upgrade of Change Rooms and Office at Bilgoman Aquatic Centre Thursday 20 October 2022, 4pm Council decision C17.12.22
13 December 2022
That Council:
1. Not award contract for RFT 04.2223 Upgade of Admin area, First Aid, Entry, Kiosk, Store Rooms and Ablutions at Bilgoman Aquatic Centre; and
2. Re-tender the works in August/September 2023
PR.RFT 05.2223 Tender did not proceed N/A N/A N/A
PR.RFT 06.2223 Tender did not proceed N/A N/A N/A
PR.RFT 07.2223 Contract Cleaning of Shire of Mundaring Facilities Friday 25 November 2022, 12pm CEO as per CE-151 Uniting Global Pty Ltd
$785,496 p/annum +GST
PR.RFT 08.2223 Construction of Concrete Footpaths and Associated Works Thursday 3 November 2022, 1pm CEO as per CE-151

Axiis Contracting Pty Ltd 

Refer to schedule of rates

PR.RFT 09.2223 Broz Park - New Playground Supply and Install Monday 6 February 2023 at 1pm CEO as per CE-151 Miracle Recreation Equipment
$339,858 +GST 
PR.RFT 10.2223 Recovery and Transport of Spoil Material Wednesday 26 July 2023, 1pm
PR.RFT 11.2223 Widening and Associated Works Ealy Street Mt Helena (stage 2 - Nadell Court to Dibble Street) Thursday 20 April 2023 at 1pm

Council decision C14.06.23
13 June 2023

Asphaltech Pty Ltd
$457,341 +GST
PR.RFT 12.2223 Provision of Traffic Management Services Tuesday 30 May 2023, 1pm

CEO as per CE-151

Traffic Force

Refer to schedule of rates

2021/22

Tender # Tender Name Closing Date/ Time Awarded by/ Council Meeting Successful Tender 
(Name and Amount)
PR.RFT 03.2122 Renewal of Microsoft Volume License Agreement Friday 25 March 2022, 12pm

Council Decision
24 May 2022

Insight Enterprises Australia Pty Ltd
Annual amount: $125,438.29
Total amount: $376,314.87 (over 3 years)

PR.RFT 02.2122 Tender did not proceed N/A

N/A

N/A

PR.RFT 01.2122 Construction of Stoneville Volunteer Bush Fire Brigade Building Friday 20 August 2021, 12pm Council Decision
12 October 2021
Solution 4 Building Pty Ltd
$1,010,566.97 excluding GST

2020/21

Tender # Tender Name Closing Date/ Time Awarded by/ Council Meeting Successful Tender
(Name and Amount)
PR.RFT 01.2021 Provision of Mowing Services Monday 31 August 2020, 1pm CEO as per CE-151 ELM (WA) Pty Ltd
$116,774 +GST
PR.RFT 02.2021 Shoulder Improvement Works - Old Northam Road, Chidlow Friday 6 November 2020, 2pm Council Decision
8 December 2020
Downer EDI Pty Ltd
$321,244 +GST
+ contingencies up to 25%
PR.RFT 03.2021 Provision of Temporary Personnel Services for Local Government Operational Services Monday 9 November 2020, 1pm CEO as per CE-151 Recruit West Pty Ltd
36% markup on hourly rates
PR.RFT 04.2021 ICT Infrastructure - HP Product Replacement Friday 15 January 2021, 1pm CEO as per CE-151 Managed System Services Pty Ltd
$718,010.51 +GST
Plus: buyback existing equipment at $15,000 +GST
PR.RFT 05.2021 Horticultural and Ancillary Maintenance Services to Helena Valley Road, Entry Statements and Sundry Reserves Monday 15 March 2021, 1pm CEO as per CE-151 ABM Landscaping
$163,202 +GST
(indicative based on tendered hourly rates)
PR.RFT 06.2021 Horticultural and Ancillary Maintenance Services to Shire Administration Centre and Town Centre Tuesday 6 April 2021, 1pm CEO as per CE-151 ABM Landscaping
$118,459 + GST per annum
PR.RFT 07.2021 Bulk Verge Waste Collection Services 2021 - 2023 Friday 14 May 2021 at 1pm CEO as per CE-151 Steann Pty Ltd
$165 + GST per tonne
PR.RFT 08.2021 Road Maintenance Operations using Associated Plant and Equipment Monday 17 May 2021 at 1pm CEO as per CE-151 Survey Civil - Backhoe Loader
Aardvark Bobcat & Truck Hire - Skid Steer Loader (construction works)
Conquest Earthworks - Skid Steer Loader (maintenance works) and Tip truck 12 tonne
HAS Earthmoving - Excavator 5 Tonne
MJ Civil Contracting Pty Ltd - Tip truck 8 Tonne
Sweeping Services Australia - Road Sweeper
Scoob’s Dingo Service - Footpath Sweeper and Dingo Mini Loader
Western Maze Pty Ltd – Specialised Stormwater Drain Cleaning
C & D Planke & Sons - Specialised Road Pavement Repairs
Refer to hourly rates in Recommendation Report
Annual value of Contract: $750,000 + GST
PR.RFT 09.2021 Weed and Vegetation Management Services Monday 17 May 2021 at 1pm CEO as per CE-151 Natural Area Holdings Pty Ltd T/as Natural Area Consulting Management Services
Average $228.00 per hour +GST
PR.RFT 10.2021 Construction of Chidlow Skate Park Wednesday 9 June 2021 at 1pm CEO as per CE-151 Skate Sculpture
$278,840 Excluding GST
PR.RFT 11.2021 Professional Services – Software Development, ICT Engineering and Consultancy Monday 12 July 2021 at 1pm CEO as per CE-151 Managed Systems Services Pty Ltd
Software Development $75.00p/h
ICT Engineering $95.00p/h
Specialist Consultancy $140.00p/h
PR.RFT 12.2021 Tender did not proceed N/A N/A N/A
PR.RFT 13.2021 Green Waste Processing Services Tuesday 6 July 2021 at 1pm Council Decision
10 August 2021
Western Tree Recyclers
$35 per tonne +GST