Annual Electors' Meetings provide an opportunity for residents and ratepayers to learn about the performance and achievements of Council operations during the past financial year, ask questions and move a motion.

Questions or motions from electors are invited at annual Electors' Meetings. Whilst the use of the Electors’ Meeting Questions and Motions form (available below) is encouraged, questions and motions may be provided in any written format. Additional forms may be completed as required. Questions and motions are presented to the meeting in order of receipt with priority given to those received at least two business days prior to the meeting. Questions and motions may also be presented at the meeting which will be considered after the written submissions time permitting.

Special Electors' Meetings may be held when requested by residents and ratepayers (at least 100 electors) on a specific matter.

The Local Government (Administration) Regulations 1996 prescribes the procedures to be followed at electors’ meetings are to be determined by the person presiding over the meeting, generally the Shire President. Guidelines have been approved by the Shire President for electors’ meetings (both annual General Electors’ Meetings and Special Electors’ Meetings).

Electors' Meeting Questions and Motions Form

Electors' Meeting Guidelines

Information below is included in the Elector's Meeting Guidelines.

Attendance

All members of the general public are able to attend an electors’ meetings.

In order to be able to:

  1. ask a question and/or;
  2. move/second a motion and/or;
  3. vote;

attendees must be verified as an elector by Shire Officers upon arrival.

The Shire’s Meeting Procedures Local Law 2015 provides that it may be resolved that a person who is not an elector of the local government can participate in the discussion of the meeting. 

Those attendees eligible to participate in the meeting will be provided with a mechanism to register their vote.

Attendees who are unable to demonstrate their eligibility to vote to the satisfaction of the Shire Officer will have the opportunity to sit in on the meeting as an observer. 

Rules of Conduct

All council members and Shire Officers are to abide by the relevant Code of Conduct.

All attendees must be fair and respectful before, during and after the meeting.

The presiding member shall decide to accept or reject any written question or motion. Where there is any concern about a question or motion being offensive, defamatory or the like, the presiding member will make a determination. Questions or motions determined as offensive, defamatory or the like will not be published. The presiding members decision is final.

There will be no adverse reflection on council members or Shire employees, and should this occur the statement or question will be ruled out of order and the elector will be asked to resume their seat.

Questions

A 15 minute period will be set aside for questions. It is at the discretion of the presiding member to determine if this period will be extended by a maximum of two 15 minute periods.

The presiding member will invite attendees to ask their question in order of receipt. Priority will be given to questions that have been received in writing two working days prior to the meeting. Where questions are materially the same, the presiding member may determine that it not be responded to.

Time permitting, the presiding member may consider further questions from the floor.

Questions asked at electors’ meetings must relate to a matter within the remit of the Shire of Mundaring.

The procedure for questions asked at electors' meetings are included in the Guidelines.

Electors will be offered an opportunity to ask two questions. Thereafter electors will be offered another opportunity to ask further questions once all electors have been provided an opportunity to raise questions and time permitting.

Questions and any response will be summarised and included in the minutes of the annual General Electors’ Meeting.

Motions

A 60 minute period will be set aside for motions. It is at the discretion of the presiding member to determine if this period will be extended by a maximum of two 15 minute periods.

The presiding member will invite attendees to move their motion in order of receipt. Priority will be given to motions that have been received in writing two working days prior to the meeting. Time permitting, the presiding member may consider further motions from the floor.

The procedure for motions moved at electors' meetings are included in the Guidelines.

Each elector present at the meeting is entitled to one vote on each matter to be decided, but can choose not to vote. All decisions are to be made by simple majority. Secret voting is not permitted.

Electors will be offered an opportunity to move two motions. Thereafter electors will be offered another opportunity to move further motions after all other electors have been provided an opportunity to move a motion and time permitting.

All motions will be recorded in the minutes with the name and organisation (if applicable) of the mover and seconder. I

Decisions

In accordance with section 5.33 of the Local Government Act 1995 all passed motions (decisions) made at an electors’ meeting are to be considered at the next ordinary council meeting or, if that is not practicable; at the first ordinary council meeting after that meeting; or at a special meeting called for that purpose, whichever happens first. Decisions are not binding.

Decisions made at Electors' Meetings, including their consideration and follow up by Council, are provided below.

Electors Meeting Motions

Electors' Meeting Minutes

The minutes of previous annual and special electors' meetings are available under Council Meetings, Agendas and Minutes.

For more information about Electors Meetings, please contact us.