Who can attend Electors meetings?

All members of the general public are able to attend an electors’ meetings and attendees must be verified as an elector by Shire Officers upon arrival.

The Shire’s Meeting Procedures Local Law 2015 provides that it may be resolved that a person who is not an elector of the local government can participate in the discussion of the meeting. Attendees who are unable to demonstrate their eligibility to vote to the satisfaction of the Shire Officer will have the opportunity to sit in on the meeting as an observer.

Those attendees eligible to participate in the meeting will be provided with a mechanism to register their vote.

What are the rules of conduct?

All attendees must be fair and respectful before, during and after the meeting. Similarly, all council members and Shire Officers are to abide by the relevant Code of Conduct.

The presiding member shall decide to accept or reject any written question or motion. Where there is any concern about a question or motion being offensive, defamatory or the like, the presiding member will make a determination. Questions or motions determined as offensive, defamatory or the like will not be published. 

Furthermore, there will be no adverse reflection on council members or Shire employees, and should this occur, the statement or question will be ruled out of order and the elector will be asked to resume their seat. The presiding members decision is final.

How do I ask a question or submit a motion to an annual electors' meeting?

At an annual electors' meeting during general business, there is an opportunity for attendees to ask questions or move motions. Priority will be given to questions and motions that have been received in writing prior to the meeting.

Questions asked at electors’ meetings must relate to a matter within the remit of the Shire of Mundaring.

Motions are decided by vote with each elector present at the meeting is entitled to one vote on each matter to be decided, but can choose not to vote. All decisions are to be made by simple majority. Secret voting is not permitted.

How are decisions recorded?

In accordance with section 5.33 of the Local Government Act 1995 all passed motions (decisions) made at an electors’ meeting are to be considered at the next ordinary council meeting or, if that is not practicable; at the first ordinary council meeting after that meeting; or at a special meeting called for that purpose, whichever happens first. Decisions are not binding.

View the Electors Meeting Decisions and Actions Register below, including their consideration and follow up by Council. 

Where do I find minutes of previous Electors' meetings?

 The minutes of previous annual and special electors' meetings are available on the Shire's website under Council Meetings, Agendas and Minutes.